The Harrisonburg Rescue Squad is seeking a full-time Administrative Support Specialist. This position will report to the Board of Directors and will work under the direct supervision of the agency’s President. Generally, responsibilities will include standard office/clerical activities as well as assistance with donation processing, fee-for-service documentation and participation in quality assurance programs. A full job description is available below. Applicants are encouraged to send a coverletter and resume with the application which can be downloaded here. (PDF reader required) Questions can be directed by email to admin@rescue40.org.

SUMMARY:

The Administrative Specialist will provide administrative and staff support to the general organizational operations. Working under the direct supervision of the President this position provides all necessary organizational support and is responsible for a variety of other tasks.

DUTIES AND RESPONSIBILITIES:

• Consolidation of emergency run data from multiple sources
• Management of data transfer to and from billing service vendor
• Greet and direct visitors, answer main telephone system, respond to direct requests for information and/or forward messages to appropriate staff.
• Assist with the completion of filings for the organization
• Assist with processing of donations and response letters
• Ensure the office is kept in an orderly and clean fashion
• Maintain inventory for office supplies and computer software
• Assist with research and cost comparisons for vendors to maintain cost effectiveness
• Maintain calendar of in-house meetings
• General office duties such as typing, flow of correspondence, filing, requisition of supplies, faxing, etc.
• Booking travel and hotel arrangements as needed
• Coordinate materials for meetings and training sessions and other activities of the organization
• Maintain and update membership and training databases as needed
• Receive and distribute all incoming mail and coordinate outgoing mail, including courier services and interoffice mail distribution
• Assist in preparation of materials for the board of directors
• Lead person in providing support of mailings or coordinating bulk mailing processes
• Provide meeting support as needed (e.g., scheduling conference rooms, coordinating food, logistics)
• Assist in the updating of the website
• Provide administrative support to staff for copying, faxing and large-scale mailings
• Responding to staff requests for administrative support as needed

MINIMUM QUALIFICATIONS:

• Minimum two years administrative support experience.
• Excellent organizational skills (oral and written) and the ability to excel at details, multi-tasking and working under pressure.
• Must be skilled in the use of software programs such as Outlook, Word, Access, PowerPoint, and Excel.
• Ability to rapidly learn new software and technologies.
• Ability to work with private information in a confidential manner.
• Ability to interact with the public and other agencies in a professional manner.
• Willing to undergo pre-employment background check and drug screening.
• Familiarity with standard office equipment and technologies.
• Ability to adhere to administrative procedures

PREFERRED QUALIFICATIONS:

• Familiarity with the EMS industry
• Familiarity with medical billing procedures
• Experience with using and troubleshooting office technologies
• Experience with bookkeeping
• Experience working for a non-profit agency

BENEFITS:

Flexible office hours and a generous salary will be available to the candidate with the above qualifications. Excellent benefits, including health insurance, retirement, vacation, sick leave and holiday pay.

OTHER NOTES:

Candidates should look forward to working in a fast paced environment with energetic volunteers who serve our community. Tasks will not be limited to those listed above due to the constantly changing environment in the EMS industry. Flexibility will be a key to success in this position.

Harrisonburg Rescue Squad, Inc. is an equal opportunity employer and is committed to the belief that each individual is entitled to equal employment opportunity.
Requirements